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MODEL FORM FOR IDEAS COMPETITION
ARCHITECTURAL COMPETITION FOR...................................
1.00 GENERAL RULES
INVITATION
1.1 The promoter..................... (inset name of the promoter) has decided to promote an Ideas Competition and invites Architects/Students
to submit designs in competition for...............................(insert the name of the project) in accordance with the conditions and instructions set
out below. It is not the intention of the promoter to build. The competition is promoted as an exercise in design/or planning, to draw
attention to..................................(describe the purpose of the competition) and to assist the community by facilitating further research and thought
into the problem.
ELIGIBILITY
1.2 The term " Architect" will mean any person who at the time of his application is registered with the Council of Architecture under the
Architects Act, 1972. Where the application is made by a firm, all partners of the firm shall be Architects. The qualification and title of the Partner who
is responsible for the business of the firm, only need be stated in the registration
form.1
1.3 The term 'Student' shall mean a bonafide student of a recognised institution, the qualifying examination of which is recognised by the
Council of Architecture.
1 Amended by the Council of Architecture at its 38th meeting held on 26th & 27th July, 2001.
APPROVAL OF CONDITIONS
1.4 This competition will be conducted in accordance with the guidelines of the Council of Architecture, which also apply in case of points
which have not been specifically covered by these conditions.
1.5 The Board of Assessors have seen and approved these conditions.
1.6 A copy of the competition conditions have been filed with the Council of Architecture.
1.7 Registered participant wishing to submit more than one scheme may do so with payment of further registration fee for each additional
entry. Each scheme should be submitted separately and the participant must apply for further copies of relevant
dispatch papers for each
additional scheme.
PERSONS INELIGIBLE
1.8 No member of the Board of Assessors shall take part either directly or indirectly in the competition nor be entrusted either directly or
indirectly with work connected with the prize winning design. No member of the promoting body or an associate or an employee or any
member concerned with the preparation or organising of the competition shall be eligible to compete or assist a competitor.
ENTERING IN THE COMPETITION
1.9 The competition conditions and registration form are available on written application from............................(name of the promoter and his
address).
The Registration form filled in and completed in all respects as instructed should be sent to the promoter by registered post or hand
delivery together with the registration fee of Rs........................... not later than...................................(indicate the date).
The Registration form filled in and completed in all respects
should be sent to the promoter not later than...........................(indicate date). No
registration fee is charged.
1.10 The registration fee sent along with registration form will be refunded:
- If the applicant does not fulfill the qualification required under 1.2 and 1.3. The applicant will not be eligible to participate in the competition.
- If the applicant returns the competition conditions with all enclosures by ..................................... (indicate the date) and informs the promoter of
his intentions not to participate.
BOARD OF ASSESSORS
1.11 The following members have been appointed on the Board of Assessors to advise on the conduct of the competition, adjudicate on the
designs submitted and make the award. (State below name, title and designation of each Assessor)
-
-
-
-
-
APPOINTMENT OF TECHNICAL ADVISERS
1.12 If necessary the Board of Assessors may consult Technical Adviser appointed by the Senior Architect Assessor/Board of Assessors.
The Technical Adviser may be consulted on any aspect of the competition and he may be asked to be present during the judging to give advice
on entries when he is invited to do so, but he shall not take part in the judging process.
PRIZES AND MENTIONS
1.13 The promoter undertakes to accept the decisions and the awards of the Board of Assessors and within 3 months of the date thereof to pay
the following prizes:
- To the author of the design placed first
Rs. ......................
- To the author of the design placed second
Rs. ......................
- To the author of the design placed third
Rs. ......................
- The promoter has also set aside an additional sum of Rs................................ for further awards for mentions to be
allotted at the
discretion of the Board of Assessors.
ANONYMITY
1.14 Anonymity will be strictly observed at all stages of the competition by the competitors, by the Board of Assessors, by the Promoter and by
all those concerned with the competition.
QUESTIONS AND ANSWERS
1.15 Competitions' questions must be written on the form provided (No. 1) (attach additional plain sheets for more questions) and sent
to ……….........… (name and address of the promoter) to reach not later than…………….................….(indicate date). An explanatory
memorandum dealing with the questions submitted will be dispatched to all the competitors not later than …………….................. (indicate date) and will
form part of the conditions and instructions of the competition.
OR
No questions will be permitted in the second stage.
SUBMISSION OF DESIGNS
1.16 Submission of design implies acceptance of the competition conditions. Competitors are advised to retain copies of the design submitted.
1.17 All plans and accompanying documents and envelopes comprising a competition entry must bear on the top right hand a 1 cm high six
digit number of competitions choice. No other symbol, motto or distinguishing mark will be placed on any part of the competition entry. The
design and the documents of each competitor shall be dispatched in a single packet using the label(s) provided (No. 2).
1.18 Each design must be accompanied by a declaration/proof of identity form (No. 3) signed by the competitor or joint competitors and
enclosed in the envelope provided. Each competitor must be prepared to satisfy the Board of Assessors that he is the bonafide author of the design
he has submitted.
1.19 Competition designs delivered by hand should reach the Promoter at his address given in 1.9 not later than …………… (indicate date
and time). Receipt with date and time of delivery will be issued by the promoter to the competitors.
1.20 Competition designs sent by post or through forwarding agent must be dispatched not later than …………….. (indicate date - this should
be same as 1.19). Proof of dispatch clearly showing the date of dispatch shall be forwarded to the promoter separately with a covering
letter informing him of the dispatch of the competition designs. This letter shall be on a plain paper unsigned and only with the six digit number.
1.21 Competition designs sent through post or through forwarding agent must reach the promoter at his address given in 1.9 not later than
……….. (indicate date and time)
1.22 All drawings, documents, report and photographs should be packed together in a plain brown paper and sealed. This packet will also
include the sealed envelope (No. 4) containing the declaration/ proof of identity form (No. 31). If the packet has to travel a long distance, it may
be dispatched in a wooden crate. Both the packet and the wooden crate will bear only the name and address of the promoter and the six
digit number.
INSURANCE OF COMPETITION DESIGN
1.23 Each competitor is responsible for insuring his entry against loss, damage or non-delivery
up to the time of its receipt by the promoter at
the address given in 1.9.
1.24 On receipt by the promoter, each entry will be insured him (the promoter) for the sum of Rs…………… till is return to the competitor after
the award. This sum will also cover expenses to return of the design to the competitor.
Judging procedure
1.25 The promoter will place a secretariat at the disposal of the Board of Assessors to minute their meetings and record their decisions.
1.26 The deliberations of the Board of Assessors will be secret. No member of the Board or Technical Adviser or member of the promoter's staff
or competition secretariat may disclose any details of the competitions, deliberations or decisions.
The decisions of the Board of Assessors are final and binding on the promoter.
1.27 The judging of the entries are scheduled to take place during the month of …....................………(indicate month and year) and any
delay agreed by the Board of Assessors will be publicly announced.
1.28 The promoter will announce the award of the competition not later than two weeks after the judging has been complete.
1.29 A copy of the report of the Board of Assessors will be sent to each competitor at the same time as the Board's award is made public.
DISQUALIFICATION
1.30 The Board of Assessors may disqualify entries for the following reasons:
- If dispatched by post or through the forwarding agent to or delivered in person at the promoter's address in 1.9 after the last date and
time given in 1.19 and 1.20.
- If received by the promoter at the address given in 1.9 by post or through forwarding agent after the last date and time given in 1.21.
- If the competitor disregards any of the conditions of the competition.
- If the competitor attempts to influence any member of the Board of Assessors and/or discloses his identity.
TERMINATION OF THE COMPETITION
1.31 If against all expectations entertained by the promoter, the result of the competition is such that none of the participants could be declared
by the Assessor as the winner of the competition, competition could be regarded as terminated and the promoter will on the advice of the
Board of Assessors award the second, third and the additional prizes to the entries selected by the Board.
ANNOUNCEMENT OF AWARD AND EXHIBITION
1.32 The promoter will publish the award of the Board of Assessors and inform the Council of Architecture after having first informed the authors
of the prize winning and permitted designs individually by telegrams and confirmed by letters.
1.33 All designs including those disqualified by the Board of Assessors will be exhibited from……........................…(indicate
date) to…..................................(indicate date) at……............…............….(indicate address) together with the copy of the signed report of the
Board of Assessors. The above dates of the exhibition will also be conveyed individually to all competitors in advance.
1.34 Names of all competitors will be displayed at the exhibition. However, competitors of designs not
permitted may choose to remain
anonymous. They should so indicate on the envelope containing their declaration/proof of identity form.
RETURNING OF ENTRIES
1.35 Within one month after closing of the exhibition, all entries except the design placed first will be returned to the postal address given in
the declaration form, by the promoter at his own cost.
If the delivery to any such addresses is not accepted, a notification to that effect will be sent by the promoter by registered post to the
said postal address and the entry will be kept by the promoter with him for collection by the competitor for a period of three months from the date
of the registered letter. After that the promoter will be free to dispose of the entry at will.
RIGHTS
1.36 Drawings of the designs winning the first prize will be retained by the promoter as his property.
1.37 Copyright of all designs including the designs winning the first prize will be that of the authors of the designs.
1.38 Design awarded the first prize only will be used by the promoter.
1.39 The promoter's right on the designs awarded the first prize covers one execution. Repetition of the said design by the promoter will be with
the written permission of the author and on confirmation of suitable terms.
1.40 No other designs whether permitted or not shall be used wholly or partly by the promoter.
1.41 Each competitor shall retain the right of reproduction of his designs.
SETTLEMENT OF DISPUTES
1.42 In the event of dispute not related to the judging procedure or the award of he Board of Assessors, the settlement will be by arbitration
without recourse to the legal authorities.
COMPETITION TABLE
1.43 The competition will be run in accordance with the following time table:
Competition conditions will be made available by the promoter
………………………..(indicate date)
Last date for registration
………………………..(indicate date)
Last date for return of competition conditions for refunding registration fee …………….................(indicate date)
Last date of receipt of questions by the promoter
……………… ………(indicate date)
Last date for dispatch of answers to questions to the competitor
.....................................(indicate date)
Last date for dispatch of competition entries by post or
delivery of entries to the promoter by hand
.....................................(indicate date)
Last date for receipt of entries by post or through forwarding Agent
by the promoter
.....................................(indicate date)
Judging dates
.....................................(indicate date)
to…………… …………..(indicate date)
Intimation to each competitor of the awards of the
Board of Assessors and publication of the awards
..............…………….. (indicate date)
2.00 Explanatory Note of the promoter, purpose and intent of the project
3.00 Information of General Nature
3.1 Economical Aspect
3.2 Social and Cultural Aspect
3.3 Climate
3.4 Physical Aspect and Description of the site
3.5 Etc.
4.00 Programme of Requirements
5.00 Drawings and Documents to be submitted by Competitors
5.1 Site plan and Location plan
5.2 Sketch design drawings
5.3 Perspective view (model if necessary)
5.4 Etc.
6.00 Annexures
6.1 Registration Form
6.2 Competitors' Question Form (No.1)
6.3 Competitors' Question Envelope (No.1)
6.4 Label(s) (No.2)
6.5 Declaration/Proof of Identity Form (No.3)
6.6 Declaration/Proof of Identity Envelope (No.3)
6.7 Location Plan
6.8 Site Plan
6.9 Photographs of surrounding area and site
6.10 Letter type and size for code number
No. 1
Competitors' Questions (No.1) (if applicable see 1.15)
Competitors may submit questions so as to reach the promoter at………….........(indicate address)
not later
than...........................(indicate date). Questions should be in block letters or typewritten. Add
extra sheets if
necessary.
Question No.1
Question No.2
Question No.3
Question No.4
Question No.5
Address to which
.........................................................................
answers should be sent
.........................................................................
Title of competition
.........................................................................
Envelope
(No.1) |
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COMPETITOR'S QUESTIONS (NO.1)
The Promoter
Title of the competition
Address |
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| Label for
Dispatch
(No.2)
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COMPETITOR'S QUESTIONS (NO.1)
The Promoter
Title of the competition
Address |
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No.3
DECLARATION / PROOF OF IDENTITY FORM
Registration No ………………….
(Council of Architecture)
OR Name of Educational Institution
.......................................................................................................
..............................
.........................................................................
Year of study .................................................................................
Name and Address
Competitors
1.
2.
3.
4.
In case of entry by an individual architect or a firm of Architects or a team of Architects, the first name shall be of the
leader.1
1Amended by the Council of Architecture at its 38th meeting held on 26th & 27th July, 2001.
Declaration
(To be signed by competitors i.e. individual Architect or all partners of a firm of Architects
or
all members of a team of
Architect).1
I/We declare that the design is my/our work and that the drawings have been prepared
by
myself/ourselves or in my/our office under
my/our supervision.
I/We have complied with and accept all regulations and conditions which apply to the competition
and accept the decision of the
Board of Assessors.
1Amended by the Council of Architecture at its 38th meeting held on 26th & 27th July, 2001.
Signature
1.
.
2.
3.
4.
Date: ...............................
(Note: This form is to be completed, signed and placed in the official envelope provided, which is then sealed and placed
in the packet containing the competition entries. Put the six-digit number only on the right corner of the envelope.)
Title of the
competition
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Envelope
(No.3)
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DECLARATION / PROOF OF IDENTITY FORM (NO.3)
COMPETITOR'S IDENTITY NUMBER
.......................................................
Promoter's Code Number (if given)
.......................................................
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In the event the design submitted under the above number NOT receiving an award the
author(s) may remain anonymous
by placing a 'X' in the box below.
Title of the competition
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